General Information For Exhibitors
1. Exhibits are the actual article that you have made or grown which need to be presented for judging. You enter your exhibit into classes in the schedule, these are your entries which need to be placed via Showday Online.
2. Carefully read rules & instructions relating to your particular section to ensure your entries are correctly entered & exhibits are delivered by the correct date.
3. When entering animals, provide all details requested on the entry form and sign all appropriate waiver forms.
4. Late entries will NOT be accepted.
5. Exhibit Tags MUST be attached to the Exhibit before delivery / benching.
6. Exhibits due EARLY are Handwriting, Photography and Schools. – please refer to section notes. These exhibits need to be delivered to the show office.
7. Horticulture Sections allow entries until 12md on Wednesday 2nd October, and must be benched in the Stadium Pavilion by 10.30am on Thursday 3rd October.
8. DELIVERY OF NON-PERISHABLE EXHIBITS: • can be delivered to the Show Office after Monday 16th September or directly to the Pavilions between 4.30pm-6.00pm Wednesday 2nd October and 7.30-9am Thursday 3rd October. • Please deliver exhibits as early as possible to allow stewards time to organize the pavilion.
9. ALL EXHIBITS EXCEPT HORTICULTURE MUST be benched by 9am Thursday 3rd October.
10. COLLECTION PRIZES & EXHIBITS: • Pavilions close 4pm & re-open 5pm Saturday 5th October for exhibitors to collect exhibits. • Prize money can be collected from 5pm from Centenary Pavilion • Photography and school entries available for collection from the Show Office as from Tuesday 8th October • Perishable exhibits not collected by 6pm Saturday October 5th will be discarded • Non-perishable exhibits not collected by 6pm Saturday 5th October, may be collected from the Show Office between Tuesday 8th – Friday 18th October.
11. Prize Money may be collected from the Show Office between Tuesday 8th – Friday 18th October.
12. No exhibit shall be received without an entry and full payment being made by the closing date.
13. The Secretary shall have the power to extend the date of entry in any section.
14. Exhibits must have Exhibit Tags attached when presented.
15. The Committee of the Society reserves the right of refusing or cancelling any entry without giving reasons for so doing.
16. Unless otherwise specified, all exhibits other than arena competitions must on the day of entry be the property of the exhibitor.
17. The same exhibit cannot enter or compete in two sections except where specially permitted.
18. The committee reserves the right to adjudicate on any questionable entry, or any matter not provided for in the general conditions and regulations of the Society.
19. In case of adverse weather, or any cause whatsoever, the committee reserves the right to vary, alter or amend any competition, display or arena event, or postpone any same to another date should same be considered essential.
20. All entries must be delivered to and removed from the Society’s grounds at the expense of the exhibitor.
21. Exhibitors or their agents must (if required) point out to the steward their respective exhibits in order that they may be identified & classified, before being submitted to the judges.
22. Exhibitors shall arrange their exhibits under the direction of the Stewards, or the Secretary & no exhibit afterwards shall be moved without the sanction of the Secretary under a penalty not exceeding $50 or the forfeiting of prize money.
23. The Committee shall have the power to retain the exhibit until such fine is paid.
24. When the judge(s) considers an exhibit in any class to not be of enough merit to deserve a prize, no prize will be awarded. Judges may award a second or third prize if they consider the exhibit not worthy of a first prize.
25. Should a judge have any reason to doubt the age of any animal, he shall refer to the stewards, who shall make enquiries & secure proof of age before the award is made.
26. The committee may withhold any prizes when statements regarding the exhibits are proved to be erroneous, or when an exhibit has not been in accordance with the regulations, and the exhibitor or exhibitors found guilty of false entries or statements shall be liable to be barred from again competing.
27. All perpetual trophies shall be awarded under the following conditions: The winner’s name shall be inscribed on the trophy which is retained by the society unless special permission is obtained from the Secretary.
28. Any prize left unclaimed for longer than 14 days shall be forfeited and cancelled by the Society.
29. Should there be any reason to suspect an exhibit is either diseased or dangerous, the Society reserves the right of refusing admittance to or removing the same from the grounds at the expense of the exhibitor.
30. Exhibits must remain throughout the whole of the show unless permission is received in writing from the society.
31. Exhibits of machinery must be securely guarded as to be safe to every person. The Society shall not be liable for damages because of any accident or contravention of this rule.
32. Any protest against any exhibit or the judge’s decision must be made in writing and lodged with the Secretary within 3 hours of judging. The sum of $50 must accompany the protest, and this shall be forfeited & become the property of the Society, if, in the opinion of the Committee, the protest is frivolous.
33. Where there is no competition in any class or section, no cash prizes may be awarded unless the judge certifies special merit.
34. Any competitor in arena and horse sections putting their animals in an unauthorized stall will be liable for disqualification by the stewards.
35. Competitors in all sections (including Arena) will compete at their own responsibility and risk.
36. Entry fees paid will not be refunded under any circumstances.
37. Any person who is in arrears regarding entry fees, subscriptions, or any other Show charge is ineligible to compete at any Show held by or affiliated with VAS Ltd. Proof of payment will be required before any restriction is lifted.